2010 Eugene Celebration Sustainability Village Application

Save $30 on your booth fee! Apply and pay before July 23, 5pm

Acceptance into the Sustainability Village is based on several factors including compatibility with Sustainability Village mission, timeliness of application, history with the event, and a jury process by committee.

Limited space available - Not all applications will be accepted.

1. Who may participate?

• Public & Private non-profit organizations whose work aligns with the Sustainability Village mission
• Community groups, clubs, or programs that align with the Sustainability Village mission
• Political candidates or advocacy groups whose work aligns with the Sustainability Village mission
• Businesses whose work aligns with the Sustainability Village mission

2. Location and Set-up:

3. How to Apply?

• Fill in the required fields below
• Apply by July 23 and receive $30 off your booth fee
• Once your application has been received, reviewed and accepted, you will receive an email detailing Payment information
• You will be notified by August 20 of your assigned location

4. Goods for Sale:

• Sales and activities are restricted to the assigned booth space — booths are NOT to be used as a central location for roving vendors
• Items that reflect the goals and activities of your organization may be sold at your booth (ie t-shirts, buttons, memberships, posters, etc).
• Do not expect to make large sums of money at this event
• Only pre-packaged food items may be sold

5. Booths:

• You are responsible for the construction, set-up, and break-down of your 10x10 booth
• Tents need to be weighed down, and sturdy enough to withstand Oregon elements
• Booths should be clean, tidy, and attractive

6. Displays & Activities:

• Your booth is representative of your organization, the Sustainability Village, and the Eugene Celebration
• Provide attractive, creative, and colorful booths
• Activities may include surveys, games, contests, and art projects
• Activities must be confined with the 10x10 booth space
• Sound devices are only allowed it relates to booth activity and is respectful of surrounding booths

7. Booth Staffing Hours:

8. Set Up & Take Down:

• Organizations are responsible for removing all materials, waste, and equipment from site
• Early break-down is not allowed, you must wait until after the Sustainability Village closes at 5:00pm on Sunday
• Additional information will be sent out with information and assignment packets

9. Security:

• The Celebration provides DETERANT SECURITY only
• Valued contents should be removed or locked down each night
• Folding chairs, tables, and other equipment should be locked down if left overnight


Please fill in the information below (* indicates required field)

Event Information: Please provide the name and phone number of your booth coordinator. We may need to contact them on site for information in case of an emergency.

General Information (a category must be checked)*

School Program
Club/Community Org
Governmental • Political
Other (outreach, for profit) EIN*:

Are you a 501c3 nonprofit organization? If so please provide your tax ID#

Help us plan the Sustainability Village as best we can by providing us a brief description of your organization and how it aligns with the Sustainability Village’s mission. *

Sustainable Causeway Fees: SAVE $30 ON YOUR BOOTH FEE BY GETTING YOUR PAYMENT IN EARLY!

Please check one box * Once your application is received, reviewed and accepted, you will receive an email detailing payment information.

Non Profit, Community Club / Org

$60 (by July 23, 5pm)
$90 (after July 23, 5pm)

Governmental / Political Candidate

$150 (by July 23, 5pm)
$180 (after July 23, 5pm)

Other (outreach, for profit)

$100 (by July 23, 5pm)
$130 (after July 23, 5pm)

Booth Sharing:

Booths may be shared by multiple organizations, PLEASE NOTE: One organization needs to be considered "primary" and must have already applied and paid the single booth fee. Please fill in this section if the booth you are sharing with has already applied, been accepted and paid.;

- Nonprofit organizations can share with any category of booth for an additional $30.00 per organization.

- For profit organizations can share with any category of booth for an additional $60.00 per organization

- Governmental and political candidates can share with any category of booth for an additional $150.00 per organization.

Will you be sharing a booth?
Yes, I am sharing a booth space

What organization will you be sharing with?

Non-profit (add $30)

For-profit: (add $60)

Gov / Pol: (add $150)

TOTAL DUE:

Please add up all the costs checked above and write in on the line below. Do not include ($) Dollar Sign. *

$

Cancellation Policy:

Participating organizations and businesses canceling booth space may be entitled to a 50% refund up to 5:00 pm August 13, 2010. There will be no exceptions to this policy. After this date, NO refunds will be issued.

Release Agreement:

In consideration for DEMI's/Kesey Enterprises Inc. allowing the above described business or organization to participate in the Eugene Celebration, I, the undersigned, being duly authorized by the application vendor, and on its behalf, and on behalf of its personal representatives, owners, employees, volunteers and agents, hereby waive, discharge, and release any and all rights and claims for injury to myself or others, and for loss or damage to personal property and the property of the organization, including theft or vandalism thereof, that may be suffered as a result of said participation in the Eugene Celebration. On behalf of myself, the above described business or organization, and its employees, volunteers, and agents, I further authorize the taking and use of photographic images of the booth, personal representatives, employees, volunteers and agents, associated with said business or organization for future promotional use by the Eugene Celebration and waive any and all rights to said images or revenue derived from said images.

* I have read, understand and accept the terms of the release agreement and application: (Please type YES to Agree)